Learn how to create and send a payment in less than 3 minutes.
Click "Create New Payment", select a student, add payment items with amounts, optionally set a due date and supplier commission, then save. The student will receive a payment link.
Managing student payments doesn’t have to be complicated. Whether you’re handling tuition, insurance, visa fees—or all three—Qualy gives you the tools to manage it in just a few clicks.
This guide walks you through how to create a single payment in Qualy. For instalment plans, see our separate guide on payment plans.
From your Qualy dashboard, click “Create New Payment” . You’ll be prompted to choose a student.
Now you’re inside the payment editor. Add each fee or item that makes up the total amount:
If you want the payment to be due in the future:
If your region or school requires tax to be added:
This section is important for agents handling tuition on behalf of schools.
Qualy will automatically calculate:
Before saving, double-check:
If you have supporting documents like offer letters, invoices, or ID scans:
These documents will be visible to the student in their payment portal.
Once everything looks good:
Set up the school as your supplier, add your commission percentage, and Qualy automatically splits the payment. You keep your share; the school gets theirs.
Steps:
Skip the supplier section entirely. Just add your fees, save, and send the payment link to your student.
Steps:
The full amount will be deposited to your connected bank account.
Add tuition, OSHC, material fees, and visa fees as separate line items. Students see a clear breakdown of what they’re paying for.
Example items:
Each item appears separately on the student’s payment page, giving them full transparency.
Some payments need to go to different places—tuition to the school, insurance to the OSHC provider.
How to handle this:
You can create both! This guide focuses on creating a single payment, but if you're looking to set up installments, Qualy supports that too—check out the Installment Plan guide for the full breakdown.
No worries—you can create a new contact during the payment process. Just click "Create New Contact" when prompted, fill in the student's details, and continue as usual.
Nope. Due dates are completely optional. If the payment is expected immediately, you can leave the field blank. But if you want to give the student a few days, feel free to set one.
This is especially useful for agents. If you're collecting a payment from a student but need to forward most of it to a school or university—minus your commission—this feature handles that for you.
You just input your commission, and Qualy will automatically subtract it from the amount sent to the school or supplier. You can even see a full breakdown of what's being kept and what's being forwarded.
Absolutely. Just untick the items—like OSHC or material fees—that you don't want Qualy to send to the supplier. You're in full control of what goes where.
You can attach offer letters, invoices, IDs, or any supporting documents. This helps keep everything organized and transparent between you, the student, and the institution.
Yes, you can. Just click "Edit Payment" from your dashboard, make the necessary changes, and save again. No need to start from scratch.
Head over to our developer docs for everything you need—endpoints, examples, and simple how-tos.
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